Tuesday, December 6, 2011

Manually transferring public folders from Exchange 2003 to 2010


You are in the process of migrating from Exchange 2003 to Exchange 2010 and noticed that using the Exchange 2010 supplied AddReplicaToPFRecursive.ps1 script does not appear to replicate all the public folders over to the new public folder store.


Note that this can be caused by various reasons such as corrupted items in your public folders, replication problems, etc.  One of the ways to get your public folders over is to actually manually export them to a pst file and then re-import them into the new public folder store.

Start off by identifying an account that has permissions to all of the public folders in the Exchange 2003 organization and locate the account’s store.


Open up the store’s properties and change the Default public folder database to point to the Exchange 2003 server:


Force replication once you’ve made the public folder store change by executing:

repadmin /syncall /AdeP


Review and ensure that there are no errors from the forced replication and open Outlook with the account that has full permissions to all of the folders in the Public Folders store: 


Proceed with exporting the public folders to a PST file.  In this example, we’ll be exporting one of the subfolders in the public folder store:






Once the public folder has been exported, proceed with re-pointing the home server of the information store of the account you used to export the public folder back to Exchange 2010.  Force replication once again and proceed with re-importing the public folder PST into the same folder: 







Once the PST has been re-imported, proceed with dismounting the information store you imported into:



… and to be absolutely sure the changes have been applied, you can also restart the Microsoft Exchange Information Store service:



Once you’ve completed the steps above, you can issue the following command on the Exchange 2010 server to get an item count on the public folder store folder and compare it to the Exchange 2003 server’s public folder’s folder item count:

C:\Program Files\Microsoft\Exchange Server\V14\Scripts>Get-publicfolderstatistics -ResultSize unlimited > c:\pfcount.txt


Guy Bachar said...

Great post.
you can also use ExFolders and PFDAVAdmin for migrating Public Folders permissions.

Terence Luk said...

Great comment Guy. I ended up using PFDAVAdmin to set the permissions. Awesome tool.

Active Directory Services said...

Hi all,

A PST file is a personal folder file in Microsoft Outlook. The PST file is part of each and every version of Microsoft outlook. Without this file, Outlook would give an error and shut down. Thanks for sharing it......

Marshal Hubs said...


Thanks for sharing informative article and command "repadmin /syncall /AdeP", which helps to transfer exchange 2003 public folder data to exchange 2010 by using Outlook pst file. But sometime exchange EDB file got corrupted during the manual conversion. So i would like to suggest a converter Stellar Phoenix EDB to PST, Software convert all edb file and folder data into Outlook PST file format without any loss of original data.

Annie said...

The tips and instructions presented for us are good and i like the style of post. There is outlook and other type of recovery software which do different tasks in different situation.
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Robert Johnson said...

One of the most globally used edb to pst converter software which is used and recommended by most of technician. Easy to Use and perform conversion process with in few minutes. We recommended to use the free trial version first. In trial version you can see the preview of converted mailboxes.

Tom Brown said...

Really helpful post, it provides the procedures how to manually transferring public folders from exchange 2003 to 2010. but I found the automate solution from http://www.lepide.com/exchangemigrator/ which enables to automatically move public folders in any exchange server.

Amasn Devito said...

Once I was also involved in exchange 2003 to 2010 migration process , and while exporting public folders , I followed each and every step given in the manual guide - created connectors to each server, replicated PF hierarchy, selected "Move all Replicas" on the 2003 server to the 2010 server, but didn't get success. Also tried migrating public folder using Exchange 2003 System Manager Console – that also didn't worked. Then I was recommended an automated solution, Stellar EDB to PST converter which finally helped me getting out of this crisis, using Stellar I successfully migrated most of my mailboxes from Exchange 2003 to 2013 environment in timely manner without causing any server downtime.

For more infomation,visit: http://www.stellarinfo.com/email-repair/edb-pst-converter.php

Alex said...

ReliefJet Essentials for Outlook Professional does the job flawless: works from command line, scripts and scheduler.

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Unknown said...
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ben tyson said...

Very Nice article as you have displayed with the help of Step wise images. But there is another way for migrating Public folders, CMDLET commands could be used too for the same purpose. New-MailboxExportReques Could be used for exporting the mailbox and New-MailboxImportRequest could be used for importing the mailboxes into another Exchange Server.
There are some tools too, which are available for same purpose in market. This is the best and easiest way for migration. Just run the Exchange Export tool to export from older server and again run Exchange import tool to import PST files to the new server.

John Brooks said...

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